Key Service Recovery and Hospital Complaint-Handling Skills Resolving Complaints for Professionals in Health Care by Wendy Leebov
Service recovery and hospital complaint-handling are not a favorite subject among many healthcare employees. Yet if we learn to reframe the subject, we come to see complaints as a second chance to make things right for healthcare customers. And the fact is, every employee is the first point of contact for one complaint or another. Ideally, every person in your organization should be adept at handling complaints, so they can nip complaints in the bud. This booklet is a straightforward guide to handling complaints effective. Designed for the frontline employee, it explores the basics of identifying the problem, listening, exploring options, following and getting the right people involved. This is a great tool for managers and educators to use with staff to develop positive skills and attitudes regarding customer complaints.
Content
Topics
| Interactive Exercises and Self-Help Tools | Encouraging Complaints: Payoffs
| - The Fine Art of Service Recovery
- What’s Your Organization’s Complaint System?
| Managing Complaints Is Everybody’s Job
| - Hester Marmalade: A Hospital Fable
- Mac Handy: A Health plan Fable
- Are There Complaint Horror Stories in Your Organization?
- Examining your Attitudes
| What Do Health Care Customers Want?
| - Summary of Customer Needs
- Are You Typical?
- Three Types of Dissatisfied Customers
- Pitfalls to Avoid in Resolving Complaints
| The Steps and Skills in Skillful Complaint Handling
| - How Well Do You listen?
- Do You Show Defensiveness Signs?
- “Sad but Glad” Practice
- Empathetic Responses
- Pinpointing with Questions
- Finding Options
- What Can You Do? What Can’t You Do?
- Discussing the Alternatives
- Taking Action
- Follow-Up
- Using Effective Language
- When to Refer Complaints to Someone Else
- Sample Format for Documenting a Complaint
- Handling Telephone Complaints
- Ask Your Supervisor the Ground-Rules
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Return from Service Recovery and Hospital Complaint-Handling to Books by Wendy Leebov
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